Document scanning & digital records management

Imagine never digging through paper again.

In 90 days or less, AIMS turns your paper files into a clean, searchable digital system, so audits are easier, staff work faster, and your office can finally breathe.

Book a free call Estimate your cost
  • Audit-ready records
  • Find any file in seconds
  • Onsite in NJ, NY & PA
Office worker at a desk surrounded by paper records
Industries we serve

Document scanning built for record-heavy offices

From aide files to case files, we know the paperwork your office runs on.

Home care aide assisting an elderly couple at home

Homecare agencies

Aide files, credentials, client charts and care plans, organized and ready for audits and renewals.

Learn more
Attorney and client reviewing and signing documents at a table

Law firms

Case files, correspondence and closed matters, searchable in seconds and out of the storage room.

Learn more
Tax form on a desk with a pen and smartphone

Accountants & CPAs

Client returns, source documents and engagement letters, organized by client and year.

Learn more
Small business team working together at their desks

Small businesses

HR files, contracts, invoices and receipts in one clean system your whole team can use.

Learn more
The hidden cost of paper

Paper is costing you more than you think.

It slows work down, adds stress and risk, and gets worse as your agency or office grows.

Stacks of paper documents and overflowing file folders

TodayWorking on paper

  • Digging through filing cabinets
  • Re-scanning lost documents
  • Panicking before audits and renewals
  • Wondering where files should live
Team working together on laptops in a paper-free office

With AIMSA clean digital office

  • Find any client or employee record in seconds
  • Walk into audits calm, prepared and confident
  • Free your office from cabinets and clutter
  • Cut stress, errors and wasted staff time
How AIMS works

Three steps to a clean digital office

  1. Pages being placed into a document scanner feeder

    We digitize

    Your most important documents are scanned and captured, from client charts to employee files.

  2. Rows of binders ready to be indexed

    We organize

    Everything is named, indexed and placed into a clean, logical folder structure.

  3. Office team meeting around a table

    You find it in seconds

    We set up AIMS and train your team, so anyone can pull up any record instantly.

No complicated tech. No confusing systems. Just a better way to work.

Results

Don't take our word for it.

Hear from the agencies and firms we serve.

2×aides supported
½the HR headcount
We had 6 HR employees managing 300 home health aides' information. With AIMS, we now have 3 employees managing records for over 600 aides.
Sasha GuillaumeCEO, Mrs. G's Services Homecare
Excellent tool for organizing and sharing documents in our company. It helps us streamline document management without occupying too much space on our desktop.
IzamarIntake Manager, Principle Homecare
I have been using Automated Intake Management System (AIMS) to stay organized with my files. Thanks for the innovation!
Frantz FrancoisCEO & Accountant, Tax Solution & Multi Services
A room lined with rows of filing cabinets
NJ · NY · PAOnsite scanning
Concierge onsite service

Boxes, binders, a whole file room? We come to you.

With Concierge, our team scans onsite in New Jersey, New York and Pennsylvania, so your staff keep working while the paper disappears.

  • No disruption to your team
  • Boxes and binders handled for you
  • Setup and training included
  • Walk into a transformed office
Get a Concierge quote
Plans & pricing

Three ways to go digital. Same destination.

Whether you want guidance, partnership or full service, we get you to a clean, audit-ready digital office.

Guided setup

DIY

Best for teams with the time and internal capacity.

Starting at
$49.99 / month

You handle

  • Scanning
  • Uploading

We handle

  • AIMS setup
  • Organization framework
  • Training & support

You do the scanning. We give you the roadmap.

Get started
MOST CHOSEN Shared execution

Co-Pilot

Best for teams with scanners but no time to organize.

As low as
$0.20 / page

You handle

  • Feeding the scanner

We handle

  • Naming & indexing
  • Folder logic & structure
  • Compliance

Scanners available for lease.

Your team feeds the scanner. We do the thinking.

Get a quote
Full service

Concierge

Best for busy agencies that want it done fast.

As low as
$0.50 / page

You handle

  • Your usual daily business

We handle

  • Onsite scanning
  • Boxes & binders
  • Setup & training

Available in NJ, NY & PA.

You relax. We handle everything.

Get a quote

Estimate your scanning project

Not sure how many pages you have? A standard file box holds about 2,500 pages.

20

≈ 50,000 pages

Co-Pilot $10,000 from $0.20 / page
Concierge $25,000 from $0.50 / page

Starting estimates at our lowest per-page rates. Your quote depends on volume, speed and level of support.

Get my exact quote
FAQ

Document scanning questions, answered

How long does it take to go digital?

Most offices go from paper to a fully organized digital system in 90 days or less. Timing depends on your volume and the plan you choose.

Which plan is right for us?

DIY fits teams with time to scan and upload themselves. Co-Pilot fits teams that can feed a scanner but don't have time to organize. Concierge is full service: we come onsite and handle everything. On a call we'll recommend the best fit.

Do we need our own scanner?

For DIY and Co-Pilot your team does the scanning, and scanners are available for lease if you don't have one. With Concierge we handle scanning onsite.

Where is onsite document scanning available?

Concierge onsite scanning is available in New Jersey, New York and Pennsylvania.

How much does document scanning cost?

Your investment is based on volume, speed and level of support. DIY starts at $49.99/month, Co-Pilot is as low as $0.20 per page, and Concierge is as low as $0.50 per page.

What happens after our files are digitized?

We set up AIMS with a clean, logical folder structure and train your team, so anyone can find a record in seconds. Your team signs in to AIMS to search, view and share documents.

See what your office could look like in 90 days.

Book a free call with a digitization specialist. We'll look at your volume and goals and recommend the right plan.

Book a free call Call 862.204.4855